CRM and Event Support Specialist

Macalester College seeks to hire a CRM and Event Support Specialist. This position manages the event systems and resources for the Advancement Special Events department. They also serve as the Special Events Slate (CRM) power-user and support the department's Slate events in partnership with staff from across the Advancement division. The successful candidate will be a collaborative, self-motivated partner within and outside of Advancement, supporting opportunities that engage and track event efficacy and systems efficacy.  Occasional weekend/evening work is required.

This position offers a hybrid schedule with the opportunity most weeks to work from home Monday and Friday while attending in person Tuesday through Thursday. This position adheres to daily business hours of 8:00am to 4:30pm with the need to adapt to event programming (including some evenings and weekends). 

About The Department: 

The Special Events Office at Macalester supports the execution of high-level, college-wide events, including Presidential, Trustee, and Advancement events. We work in partnership with offices across campus on a variety of events, and often consult or provide up-to-date planning resources or support beyond our division. Our team encourages cooperation and collaboration not only interdepartmentally but externally with events both on and off-campus, as well as around the globe. We strive to help cultivate engagement and ownership in the college through attendee event experiences.

• Manages event systems and resources for the department including SLATE (CRM) event work.
• Oversees administrative support for all of special events including: inventory, RSVP processes, preparing materials, and training of student workers. 
• Oversees Reunion registration system as well as onsite registration logistics.
• Provides support during major events, including Reunion and Mac Fest, and partners to manage the event website content and as well as other event system needs.
• Coordinates projects and supports logistics on smaller meetings and events throughout the year.
• Supervises student workers and manages special events inventory.

• High school diploma or GED required; Bachelor's degree preferred.
• 3+ years of experience with database (CRM) systems and invitation and communication processes.
• Experience in staging and coordination of meetings and/or events.
• Strong attention to detail, ability to multitask, and flexibility to manage multiple projects and priorities.
• Experience in development and/or marketing preferred.
• Some website experience helpful.
• Experience in higher education preferred.
• Proficient in Microsoft Office Suite and be experienced using email.

Physical Requirements:

• This position requires the ability to climb stairs daily. 
• Must have the ability to lift to 25lbs and use one’s peripheral vision on an occasional basis.

Compensation:

The hourly wage for this position will be $25.12-$26.27 depending on experience.

Benefits:

At Macalester, we are proud to offer excellent comprehensive employee benefits. Here are some highlights:

• 10% employer contributions to the retirement plan. 
• Outstanding vacation and sick time packages, plus an additional 10 holidays.
• Generous employer contribution to Health Savings Account.
• Tuition assistance which pays between 75% - 100% of eligible tuition for employee dependents at select institutions.
• Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
• Access to the athletics fitness facility, wellness coaching, and activities.

These are just some of the great benefits Macalester has to offer! To see our full benefits packages and options, please visit our Benefits Page.

Satisfactory completion of a criminal background check is a condition of employment.

Application Guidelines:

For best consideration, please submit your cover letter and resume through the Macalester Employment Opportunities webpage by Sunday, July 20th. No applications will be received after this date. Applications without cover letters will be considered, however cover letters are strongly encouraged and preferred. 

Jaclyn Howard

Talent Acquisition Manager

jhoward3@Macalester.edu

Macalester is dedicated to the goal of building a culturally diverse and pluralistic staff committed to working in a multicultural environment and strongly encourages applications from everyone who would add richness to our community, including people of color, individuals with disabilities, women and LGBTQIA+ individuals.

Founded in 1874, Macalester College provides students with the inspiration, insight, and experience to become successful and ethical leaders. Located in flourishing St. Paul, Minnesota, Macalester enrolls over 2,000 students from across the country and around the world. Macalester is a preeminent liberal arts college recognized for its student service and celebration of internationalism.

At Macalester, we look at our employees through a whole-person, holistic lens. With comprehensive benefits and well-being programs, we provide and enable our community members to grow and care for themselves, their families, and one another. Our whole-hearted fidelity to community-building and social justice exemplify these ideals.  Macalester College continuously prioritizes a culturally diverse and pluralistic community. We value individuals of all backgrounds and lived experiences. 

Our rich blend of people holding varied identities enhances our strong commitment to multiculturalism and global citizenship. We seek candidates who reflect and strengthen our campus environment. Macalester invites and encourages everyone to apply who would add depth to our community including those from all sexual orientations, races, ethnicities, national origins, genders, religions, abilities, and ages.