Alumni Reunion Project Manager (Temporary)

The Alumni Engagement team at Macalester College is seeking a temporary Reunion Project Manager to provide project management and coordination support for Reunion; keeps planning on track; communicates and aligns staff and campus partners’ needs/expectations; and ensures events, communications, and logistics are executed smoothly.

This position is Temporary 10-week position full time 38.75 hours with some hybrid availability with business hours typically from 8:30am-4:30pm. There will be some evenings and weekends, including the need to work Reunion weekend June 4-7, 2026.

This position will begin as soon as possible and end June 30th, 2026. Satisfactory completion of a criminal background check is required. 

About the Department: 

Macalester's Alumni Engagement team creates compelling opportunities for alumni to connect with each other and the college. We value collaboration, communication, time-management skills, and creativity.

• Provide project management support for Reunion planning and execution, including maintaining timelines, tracking progress, and ensuring key milestones are met  
• Serve as a central coordinator and liaison across Alumni Engagement staff and campus partners to gather information, align efforts, and ensure clear communication
• Coordinate program and event information, ensuring details are organized, accurate, and implemented effectively
• Co-lead communications and documentation, including managing and updating planning materials, coordinating messaging, and keeping shared resources up to date
• Oversee logistics and operations, ensuring event needs, materials, and spaces are prepared and executed smoothly
• Support volunteer and student staffing coordination, insuring alignment, training, and overall readiness for Reunion
• Other Responsibilities: Completes other responsibilities as assigned. Participates as an active member of the team. Participates in department and college activities and supports implementation of shared goals and initiatives. Provides backup support to other members of the team.

• 1-3 years of project management experience.
• Bachelor’s degree preferred. 
• Strong attention to detail and organization skills; ability to juggle multiple projects/events simultaneously.
• Ability to use databases and all forms of electronic communications.
• Ability to handle multiple projects and priorities at the same time in a busy, demanding environment.
• Experience with Microsoft Office Suite, Google Business Suite, fundraising software, social media platforms and broadcast emails. 
• Experience with volunteers and higher education is helpful. 
• Ability to occasionally work evenings and weekends for campus events and board meetings.

Compensation:

The hourly wage for this position will be $27.50. 

Application Guidelines:

For best consideration, please submit your cover letter and resume through the Macalester Employment Opportunities webpage. This is an immediate need and interviewing will begin right away. This position will be posted until filled. 

Please direct all inquiries to: 

Erin Updike 

Director of Alumni Engagement 

eupdike@macalester.edu 

Satisfactory completion of a criminal background check is a condition of employment.

Founded in 1874, Macalester College provides students with the inspiration, insight, and experience to become successful and ethical leaders. Located in flourishing St. Paul, Minnesota, Macalester enrolls over 2,000 students from across the country and around the world. Macalester is a preeminent liberal arts college recognized for its student service and celebration of internationalism.

At Macalester, we look at our employees through a whole-person, holistic lens. With comprehensive benefits and well-being programs, we provide and enable our community members to grow and care for themselves, their families, and one another. Our whole-hearted fidelity to community-building and social justice exemplify these ideals.  Macalester College continuously prioritizes a culturally diverse and pluralistic community. We value individuals of all backgrounds and lived experiences. 

Our rich blend of people holding varied identities enhances our strong commitment to multiculturalism and global citizenship. We seek candidates who reflect and strengthen our campus environment. Macalester invites and encourages everyone to apply who would add depth to our community including those from all sexual orientations, races, ethnicities, national origins, genders, religions, abilities, and ages.